Invoicing & Division Coordinator

POSITION: Invoicing & Division Coordinator

JOB TYPE:  Full-Time

LOCATION:  Tomahawk, Wisconsin

WHO WE ARE

Steigerwaldt Land Services, Inc., is a full-service resource solution company, offering a wide range of appraisal, analysis, real estate, right-of-way, environmental, and forestry services to our clients in the Lake States region and beyond.  Founded in 1957, Steigerwaldt is a third-generation, family owned and operated company with history and experience spanning more than 60 years.  Steigerwaldt employs a staff of over 60 people, with offices in Tomahawk and Hayward, Wisconsin; and Marquette, Michigan.

Becoming a member of Steigerwaldt is more than just an opportunity to follow your passion in real estate. It is an opportunity to be a part of an organization that fosters professional growth, nurtures your talent, and allows you to take ownership of your career path. A strong sense of brand, culture, and values define our company and our team. Our office culture is one that values synergy in the office and in the field.

Steigerwaldt creates a transparent and inclusive environment that involves you in team decision-making, cross-department learning, career path exploration, and hands-on experiences for you to grow your breadth of knowledge.

If this sounds like the supportive, passion-driven, professional environment you will thrive in, please apply to join our team. We are currently seeking a full-time Invoicing & Division Coordinator. This is considered a mid-level position.

WHAT YOU WILL DO

This position resides in our Energy, Infrastructure, and Real Estate Division. The Division Coordinator will support the Division, VP, and company on quality invoicing and account receivable collection and ensure coordination, communication flow, and support for the Division.  Responsibilities include, but are not limited to:

• Client invoice creation, submission, and accounts receivable follow up and payment tracking
• Division and department invoice forecasting, reporting, and transmittals
• Assists Doc Manager and VP with client communication, project updates, and product delivery
• Supports project managers and assists with project processes/tasks
• Reviewing and proofing quality for final products and deliverables
• Crafting professional correspondences for product transmittals
• Assistance coordinating division and cross-division workflow
• Support file management, storage, and turn over process
• Completing special assignments by establishing objectives, determining priorities, gaining
  cooperation of others, monitoring progress, problem-solving, and adjusting plans
• Salesforce lead for Division
• General document support on Right-of-Way and Appraisal, including administrative tasks to support each department (filing, scanning, binding, formatting, etc.) 
• Division administrative support
  
• Other duties as assigned 

WHO YOU ARE

You are a supportive and reliable team member that engages in building a great team and work culture.  You are driven and motivated to be a part of a successful team and provide high-quality service and results.  You show persistence, tenacity, and grit every day, through tough conditions and deadlines with energy and enthusiasm.  You are curious and open-minded in exploring solutions and opportunities.  You are accountable and a caretaker of resources, people, and company. You thrive working in a fast-paced, highly driven environment and can adapt quickly to changing conditions and priorities.

• Engage in active listening to understand and act on the expectations of peers, supervisors, and clients.

• Prioritize communication by taking responsibility for continuously seeking and sharing information to best anticipate and meet customer and director needs.

• Embrace change and can modify behavior and plans to effectively achieve goals. Adaptability, flexibility, and change agility is necessary.

• Maintain composure and patience in stressful circumstances.

• A team player who is an ambassador of integrity, respect, curiosity, and flexibility.
• Has the drive, energy, and initiative to work independently in varied settings, both in the field and with clients and other professionals.
• An effective problem solver that can identify the root of a problem, provide productive solutions, act decisively, and show good judgement.
• An individual who uses Steigerwaldt’s mission of ‘Quality work fast, with honesty and integrity; rooted in our passion for stewardship of resources and relationships.’ as a benchmark for decision making and standard of work.  

PREFERRED TRAINING AND SKILLS

• General accounting and/or invoicing experience 
• Experience with Sage Intacct Accounting Software
• Strong leadership skills with experience managing teams and overseeing workflow 
• Excellent organizational, communication, and problem-solving skills 
• Proficient in Microsoft Office 

• High attention to detail and commitment to quality assurance 

• A team player who is confident, respectful, curious, flexible, and able to work with other professionals in a growing, successful, and respected business 

WORK ENVIRONMENT

The position is 100% office work, with potential for office/home hybrid work at a later date. 

COMPENSATION

Compensation commensurate with experience.

POSTING DATE 

July 8, 2026. Position will be filled within one to three months.  Interviews will be scheduled throughout this time period.  Expected start is dependent upon candidate availability. Please note that these positions may be filled sooner, as there is flexibility in the start date. 

CONTACT

For any hiring questions, please reach out to Travis Polinske at travis.polinske@steigerwaldt.com or 715-409-8535

Steigerwaldt is an equal opportunity employer. We encourage all women, minorities, veterans, and individuals with disabilities to apply.